Bookkeeping exports

Every payroll run produces a balanced journal entry that you can import into your bookkeeping software, plus a payroll statement for your own records or your accountant.

The ledger accounts

Under Settings you map five accounts. Change them to match your own chart of accounts before your first run; existing runs keep the accounts they were created with.

Gross salary (Debit)

The salary expense of the BV.

Net salary payable

What the BV owes the DGA until the salary is paid.

Payroll tax payable

The withheld wage tax owed to the Belastingdienst.

Zvw payable

The withheld Zvw contribution owed to the Belastingdienst.

Bank

The business account the payments are made from.

The journal entry

The gross salary is debited; the net salary, the wage tax and the Zvw contribution are credited to their payable accounts. Debit and credit always add up to the same total — amounts are kept in whole cents, so the entry cannot be off by a rounding cent.

The payments themselves are not booked automatically. When the salary and the payroll tax leave your bank account, you clear the payable accounts against the bank in your bookkeeping.

The exports

Journal CSV

One row per journal line, semicolon-separated, with the columns date, account code, description, debit and credit in euros. Import it into your bookkeeping software or hand it to your accountant.

Loonstaat CSV

The payroll statement for the whole year in the Belastingdienst column model, with one row per period.

Payslip PDF

The payslip for the period, including year-to-date totals.

Audit log

Creating and approving runs, preparing payments and exporting SEPA files are all recorded with a timestamp, so you can reconstruct afterwards what happened when.