Creating a payroll run

A payroll run is one period for one DGA. Go to Payroll runs and choose New payroll run.

The fields

DGA: The DGA and BV this run belongs to. Selecting a DGA prefills the gross salary and the deductions from their previous run.
Year and month: The period you are paying. One run per DGA per period — a second run for the same month is refused.
Gross salary: The gross amount for this period. Prefilled from the gross monthly salary on the DGA record.
Wage tax: The wage tax and national insurance contributions withheld. You enter this yourself; the app never calculates or guesses it.
Labour tax credit applied: The verrekende arbeidskorting (column 18 of the payroll statement). Informational only: it is already included in the wage tax and does not change the net salary.
Paid hours: The verloonde uren for the period. Prefilled from the previous month, or with 173 hours for fulltime; adjust for part-time or partial months.
Zvw withheld contribution: The Zvw contribution withheld from the DGA. It is deducted from the net salary and paid to the Belastingdienst together with the wage tax.
Other deductions: Any other amount withheld from the net salary.
Payment reference (betalingskenmerk): Optional at this point. If you already know the 16-digit reference, it prefills the payroll tax payment later on.
Notes: Free text for your own administration. It is not printed on the payslip.

How the net salary is calculated

Net salary = gross salary − wage tax − Zvw contribution − other deductions. All amounts are stored in whole cents, so no rounding differences creep in. If the result would be zero or negative, the run is refused.

What happens when you save

• The payroll lines for the period are generated.
• A balanced journal entry is created using the accounts from your settings.
• A draft net salary payment is scheduled for the 25th of the period.
• The run is saved with status draft.

Checking and approving

The run page shows the summary, the journal entry, the payments and the tax return overview. Check the numbers against your own calculation, then press Approve. Approving marks the run as final for your own administration; it does not send anything to the Belastingdienst.

Downloads

Payslip PDF: The payslip for this period, including year-to-date totals.
Journal CSV: The journal entry for your bookkeeping software.
Loonstaat CSV: The payroll statement for the year, in the Belastingdienst column model.
Net SEPA: The SEPA file for the net salary payment.

Correcting or deleting a run

You can edit a run while its status is draft. Saving regenerates the payroll lines, journal entry and draft net salary payment. After approval, the run can no longer be edited. A run with a payment marked uploaded or paid cannot be edited or deleted.

The wage tax you enter is the amount that ends up on the payslip, in the journal entry and in your payroll tax return. Verify it before you approve.

Still stuck? Let us know which step is unclear, so we can add the answer to this manual.