Frequently asked questions
The questions we get most often, with the short answer.
Does Payrollr.nl file my payroll tax return?
No. You always file yourself at Mijn Belastingdienst Zakelijk. Payrollr.nl prepares the numbers, the payslip, the journal entry and the SEPA files, and does not connect to Digipoort or the Belastingdienst.
Where does the wage tax amount come from?
From you. Payrollr.nl deliberately does not calculate Dutch wage tax and does not ship tax tables. Take the amount from the Belastingdienst tables, from a payroll calculation or from your accountant. When you select a DGA, the deductions from their previous run are prefilled as a starting point.
Where do I find the 16-digit payment reference?
You receive the betalingskenmerk from the Belastingdienst when you file the return for that period. It is different for every period — reusing an older one books your payment against the wrong period.
Why can I not prepare the payroll tax payment right away?
Because the payment needs the reference from the return you have not filed yet. This is the one guardrail that prevents paying the Belastingdienst without a matching reference.
I entered a payroll run incorrectly. Can I edit it?
Yes, while the run is still a draft. Open the run and choose Edit. After approval, or once a payment is marked uploaded or paid, the run can no longer be edited.
My bank rejects the SEPA file. What now?
Check the IBAN and BIC of your BV, check that the DGA has a private IBAN, and check that the execution date is a business day that is not in the past. Downloading again produces a fresh file.
Is the Zvw contribution deducted from the net salary?
Yes. For a DGA the Zvw is a withheld employee contribution, so it comes off the net salary and is paid to the Belastingdienst together with the wage tax.
How do I enter holiday allowance or a bonus?
Add it to the gross salary of the period it is paid in. There is no separate line for it, and the wage tax you enter should of course cover that higher gross amount.
Can I use Payrollr.nl for regular employees?
It is built for a BV with a DGA on the payroll. There is no support for employee insurance schemes, collective labour agreements or anything else a regular employee needs.
Does Payrollr.nl check the customary DGA salary (gebruikelijk loon)?
No. Whether your salary meets the customary salary rules is something you check with your accountant or tax advisor.
Is my BSN safe?
The BSN is stored encrypted and is never shown in full again — only the last four digits appear on screen.
Does the free trial convert into a paid subscription automatically?
No. After the trial you are asked to add a payment method. If you do not, your account is paused instead of charged.