Getting started

Setting up takes about ten minutes. After that, a monthly payroll run takes a few minutes.

What to have at hand

• Your KvK number and, if you have one, your RSIN.
• Your payroll tax number (loonheffingennummer) from the Belastingdienst.
• The business IBAN you pay salary from.
• The DGA's BSN, date of birth, address and private IBAN.
• The agreed gross monthly salary.
• The wage tax amount for the period — from your tax tables, your accountant or a payroll calculation.

Step 1 — Create your account

Register with your email address and a password, then confirm your email through the link we send you. Your account starts with a free trial; no payment details are needed to begin.

Step 2 — Add your BV

Open Company in the menu and create your BV. These details end up on the payslip and in the SEPA files, so enter them exactly as they are registered.

Name: The statutory name of your BV.
KvK number: Eight digits, as registered with the Chamber of Commerce.
RSIN: Optional. Used by the Belastingdienst to identify the legal entity.
Payroll tax number (loonheffingennummer): The number under which you file your payroll tax return.
IBAN and BIC: The business account used as the debtor in the SEPA files.
Address, postal code, city, country: The address of your BV. The country field expects a two-letter ISO code, for example NL.
Period: Monthly or four-weekly. Monthly is the usual choice for a DGA.

Step 3 — Add the DGA

Open DGA in the menu and add yourself as the director-major shareholder of the company you just created.

First name and last name: As they appear on the payslip and in the payroll statement.
BSN: Stored encrypted in the database and never shown in full again — only the last four digits are displayed.
Date of birth and start of employment: Used on the payslip and in the payroll statement.
Private IBAN: The account the net salary is paid to. Without it the SEPA file has no beneficiary account.
Apply payroll tax credit (loonheffingskorting): Tick this if the payroll tax credit is applied in this employment relationship.
Gross monthly salary: Prefills the gross salary when you create a payroll run. You can still change it per run.

Step 4 — Check your chart of accounts

Under Settings you map five ledger accounts: gross salary, net salary payable, payroll tax payable, Zvw payable and bank. These numbers are used in the journal entry and the CSV export, so match them to your bookkeeping software.

You are ready to create your first payroll run.

Payrollr.nl does not calculate Dutch wage tax. You enter the wage tax yourself, based on your tax tables or your accountant.

Still stuck? Let us know which step is unclear, so we can add the answer to this manual.